How to Complete the GROW Program Creation Spreadsheet

School administrators are responsible for completing the GROW Program Creation Spreadsheet to ensure students are properly rostered and scheduled for tutoring sessions. This data is critical to set up sessions accurately and provide teachers with visibility on the GROW Dashboards.

Please follow the instructions below to complete the spreadsheet correctly.

General Guidelines

• Each row should represent one student enrolled in a GROW tutoring group.
• Ensure accurate and complete information is provided, especially student emails and group assignments.
• Teacher information is optional, but highly recommended to enable dashboard access.

Column by Column Instructions

Note: Columns A (Subject), D (Session Dates), and E (Session Times) will be pre-filled by the Paper Program Design team based on your district’s contract and previous planning discussions. Please do not modify these fields.

Column	Field Name	Instructions
A	Subject	Pre-filled. Indicates the subject the student will be tutored in (e.g., Math, ELA).
B	Grade	Enter the student’s current grade level.
C	Student Group Number	Assign a group number. Students with the same number will be scheduled together and share a tutor.
D	Session Dates	Pre-filled. Indicates the assigned tutoring days (e.g., M/W/F or T/Th).
E	Session Times	Pre-filled. Indicates the assigned tutoring time slot (e.g., 9:00–9:30 a.m.).
F	Student Email	Enter the student’s district-assigned email (must be unique).
G	Student First Name	Student’s first name.
H	Student Last Name	Student’s last name.
I - K	Teacher Info (Optional)	Enter the primary teacher’s email, first name, and last name. This grants the teacher access to the GROW Dashboard.
L - Q	Additional Teachers (Optional)	You may enter up to two additional teachers per student. Include their emails and names if they should also access the dashboard.

Important Notes

• Keep group sizes consistent. If students are moved between groups, ensure the tutor-to-student ratio remains the same.
• If new pods (groups) are needed, please submit those requests at least 3 weeks prior to the program start date. Late changes may require approval and could delay scheduling.
• Double-check all email addresses for accuracy.
• Changes to this sheet after submission may require internal coordination. Please submit a Change Request Form to update enrollments or student access.